Monitor and maintain accurate employee attendance records in the Bio Matrix System.
Verify daily attendance transactions, including late arrivals, early departures, absenteeism, missing punches, and other attendance exceptions.
Generate and share daily attendance reports with the respective Department Heads (HODs).
Ensure that all attendance records are complete, accurate, and supported by proper documentation.
Follow up on attendance discrepancies and obtain the necessary approvals before processing any corrections.
Assign employee shifts in the Bio Matrix System before the commencement of each month.
Update approved shift changes upon receipt of written authorization from the respective HOD.
Maintain records of all shift allocations and approved shift amendments.
Ensure employees are assigned to the correct department, reporting HOD, and work schedule.
Process attendance corrections only after receiving written approval from the relevant HOD.
Verify supporting documents such as attendance registers, logbooks, gate registers, duty rosters, and approval emails.
Ensure that actual clock-in and clock-out times are accurately recorded for all approved manual entries.
Maintain complete records of attendance correction requests and approvals for audit purposes.
Review repeated manual entries, identify exceptions, and report findings to the Unit HR Lead for further action.
Verify employee overtime eligibility before processing any overtime claims.
Ensure that all overtime claims are supported by approved overtime authorization from the relevant HOD.
Review excessive or unusual overtime hours and seek clarification where necessary.
Monitor non-overtime-eligible employees to prevent unauthorized overtime payments.
Verify approvals for work performed on public holidays and weekly off days before processing payroll entries.
Ensure duplicate payments are avoided for employees receiving separate incentives or allowances.
Verify leave balances against approved leave applications and Bio Matrix records.
Process leave transactions accurately in accordance with labour laws, company policies, and applicable Collective Bargaining Agreement (CBA) provisions.
Ensure leave entries are recorded under the correct leave cycle.
Verify public holiday eligibility for employees on leave, absence, or intervening absence periods.
Verify and reconcile attendance data before payroll processing.
Prepare monthly payroll attendance reports and submit them within the established timelines.
Ensure monthly attendance records are finalized on or before the 26th day of each month.
Maintain payroll upload reports and all supporting documentation.
Prevent unauthorized modifications to attendance records after payroll processing.
Maintain attendance records, approvals, reports, and supporting documents for audit purposes.
Support weekly attendance audits conducted by the HR Department.
Monitor trends relating to absenteeism, late arrivals, excessive overtime, and repeated attendance corrections, and report significant findings to management.
Established in 1998, A-One Products and Bottlers remains the third largest beverage company in East Africa, currently consisting of over 2000 employees.
The company deals in the manufacturing and production of a variety of bottling prod... Read More
